Meeting Roleplay 01b

This an altered copy of roleplay 01, for a more balanced conversation between two people.  Make sure you look at Negotiation Vocabulary first.

Participants

A) Meeting Chair

B) Business Partner / Fellow Director

Situation

As directors of a T-shirt company, you want to import shirts instead of producing and need to make some decisions.

A: (very polite greeting)

B: (very polite greeting)

A: (start the meeting)

  • Agenda: country of manufacture, choice of colour, size of order
  • Ask for any other business.

B: (nothing to add)

  • Introduce the first topic
  • Compare India, China and Morocco. Choose one. Finish point one
  • Ask for questions

B: (suggest using a French company)

A: (politely refuse this idea – too expensive + tax and the French company will probably import from China anyway)

B: (explain that you have a contact in a European city who produces shirts, it’s a family business and he’s expanding, he’s due to open a store in Paris this year, etc – prepare to be interrupted)

A: (interrupting positively)

(ask for the details to be emailed so we can compare the costs.)

B: (agree)

A: (Move onto point 2)

(Choice of colours: compare and give your opinion on best colour due to season and market trend.  Ask for opinion)

B: (Explain that a friend said that there is a better colour because of some reason -prepare to be interrupted)

A: (interrupt without politeness with an argument e.g. explain that your information is reliable etc – prepare to be interrupted)

B: (interrupt and ask to finish your point)

A: (apologise and ask B to finish their point)

B: (finish your point, then ask B to continue their original point that you interrupted)

A: (finish your point about colours and ask for approval to go ahead with your own choice)

B: (thank A for their idea but decline and then offer a compromise)

A: (find a compromise and agree)

Move onto point 3. Quantity: small medium or large order. You think large quantity is best.

(Ask for opinion on which order to make)

B:  (propose small order due to smaller risk of loss)

A: (disagree, give a reason, propose larger order, ask for opinion)

B: (disagree due to expense, propose a medium order with gentle persuasion)

A: (partly agree, point out cheaper cost of larger order)

B: (partly agree with larger order)

A: (persuade strongly)

B: (concede and agree to larger order)

A: (finish, summarise decisions, arrange next meeting to discuss costs of using friend’s business)

B: (politely suggest to change agenda and not use friend’s business at all and suggest a country)

A: agree (or negotiate a different country) and confirm

A: (agree, next meeting is to discuss funding sources and anything else, confirm time, give thanks, end the meeting)